How to Hire Administrative and Office Staff With GigSmart
As your business grows, you may find yourself in need of an administrative assistant or office staff. But, when it comes to finding the right candidate for your company, the search may be daunting. Luckily, hiring office managers or staff with the right experience for your business doesn’t need to be difficult. With GigSmart, you can easily find and hire qualified candidates to fill open positions in any state.
Not sure where to start? Keep these five hiring strategies in mind as you go through the process of finding and hiring the right person.
5 Tips for Hiring the Best Candidates
1. Assess Your Staffing Needs
Before you begin your search for new office staff, you need to assess your staffing needs. Consider the size of your business and the workload of your current employees. Are there tasks that are being neglected due to a lack of time or resources? Do you need someone to handle customer service inquiries or manage your schedule? Once you have identified your needs, you can begin to determine the specific job requirements and duties of your new hires.
2. Determine Job Duties
The job duties of administrative and office staff can vary depending on the needs of your business. Some essential administrative skills include organization, communication, computer proficiency, time management, and problem-solving. However, there are different types of administrative assistants with varying skill sets. Some types of admins include:
- Executive Assistants: Provides administrative support to high-level executives and helps to manage their schedules.
- Receptionists: Greets and assists visitors, answers phone calls, and performs clerical tasks.
- Virtual Assistants: Provides administrative support remotely, typically through online communication.
- Administrative Coordinators: Manages projects, organizes paperwork, and coordinates communication within an organization.
- Office Managers: Oversees the day-to-day operations of an office, including managing personnel, facilities, and resources.
3. Determine Pay and Benefits
Once you have identified your staffing needs and the job duties of your potential hires, you need to determine the appropriate pay and benefits. Consider the level of experience required for the current job openings and the current market rate for open roles in your area. If you’re a business owner, you should also consider providing benefits such as health insurance, paid time off, and retirement plans.
4. Review & Interview Applicants
When reviewing applications and during the interview process, it is important to look beyond a candidate’s technical skills and consider their soft skills as well. Soft skills like communication, problem-solving, and adaptability are crucial for any team member to be successful in their role. It’s a good idea to ask behavioral questions throughout the hiring process to assess the applicant’s soft skills and determine how they would handle different situations.
5. Hiring and Selection
Once you have reviewed applications and interviewed candidates, it is time to make your selection. Consider the candidate’s experience, technical skills, and soft skills, and remember that hiring a new employee is an investment in your business, so take the time to make the right decision.
In conclusion, hiring an administrative assistant can be a crucial step in growing your business. Whether you choose to hire an employee or a contractor, it is important to assess your staffing needs, determine job duties, determine pay and benefits, review and interview applicants, and make your selection based on experience, technical skills, and soft skills. By following these tips, you can hire the right administrative assistant to help your business thrive.
Hire the Best Staff for Your Business
Hiring administrative and office staff can be a crucial step in growing your business. No matter who you choose to hire, it is important to assess your staffing needs, determine the job description and work hours, determine pay and benefits, review and interview applicants, make background checks, and choose the best candidate based on experience, technical skills, and soft skills. By following these five tips, you can hire the ideal candidate to help your large or small business thrive.
GigSmart gives you instant access to a wide selection of experienced, local candidates, making it easy and efficient to find the perfect fit. Get started today.
Stephen J.Boston, MA
